Regarding meetings of the Association’s members, the law’s requirements for associations are frequently unclear. Here are some pointers and responses to frequently asked questions about conducting Member Meetings. Seek help from Scottsdale hoa management companies.
What requirements does the law place on the frequency of the Members’ meetings?
A member meeting must occur at least once a year, according to Arizona law. All meetings, such as special meetings, members’ meetings, and board meetings, must take place in Arizona, according to the legislation.
Is it necessary for an association to notify its members?
Members must receive notice of meetings by mail at least 10 days in advance. The information must include the meeting’s date, time, location, and why it was called.
It should be noted that this differs from typical open Committee meetings, which merely call for forty-eight hours’ prior communication to the Members, which may be provided by email, posting, or “any other reasonable method as established by the Board.”
Tenants are welcome to attend member meetings.
No, in general, is the answer to this query. Arizona law specifies that Member Meetings must be accessible to “all Association’s members or any person appointed by a member in writing as the member’s representative for planned communities and condominiums.” This indicates that, in most cases, you must be an Owner or Part of the Association in order to join the meeting. Checking who is listed on the title for each Property in the neighborhood is a simple approach. These are the only qualified individuals to attend Member Meetings; tenants, partners, etc., are not.
Can the Board impose rules on how to conduct Member Meetings?
Although members or their agents are only allowed to speak once when the Board has considered a particular item on the agenda before it takes legal action, the Board is nonetheless permitted by state law to set reasonable time limits on anybody talking during the meeting. The Board should permit “a reasonable number” of speakers on each dispute side. The Council can also encourage attendees to follow basic sense rules, such as not interrupting others when they are speaking and speaking politely.
Can attendees videotape or record meetings?
In a nutshell, yes is the answer to this. If the Committee tapes or recordings the session and publishes the unfiltered tapes or recordings accessible to members, that is the sole situation in which the Board may forbid a Member from doing the same.
